ERPNext · implemented and supported in East Africa

One ledger for the whole institution.

Finance, HR and payroll, inventory, procurement and depot operations in one audited system, configured for Tanzanian compliance and run by a team that stays after go-live.

Book a walkthrough See the platform

Frappe CloudPrivate cloud in TanzaniaOn-premise

Audit trail · all sites Recording
    Every entry: who, when, where, source document.ILLUSTRATIVE
    Liveat a multi-site mining and civils contractor
    1,000+employees on RailGrid HCMOS™
    In-countryhosting for regulated data
    One agreementhosting, support and statutory updates
    The platform

    Ten modules. One audit trail.

    Every module shares one ledger, one approval engine and one record of who did what. Switching a module on is a configuration decision, not a new purchase.

    Explore every capability
    GL
    Accounting and finance
    General ledger, receivables and payables, budgets, multi-currency, cost centres, IFRS reporting.
    HR
    HR and payroll
    Attendance, leave, shifts, appraisals, training and Tanzanian statutory payroll.
    INV
    Inventory and warehouse
    Bin, batch and serial tracking, cycle counts, transfers and valuation.
    PRC
    Procurement
    Requests, RFQs, supplier scorecards, purchase orders and three-way matching.
    MFG
    Manufacturing
    Bills of materials, work orders, job cards, capacity planning and subcontracting.
    PRJ
    Projects
    Tasks, timesheets, milestones and costing against budget.
    AST
    Assets and maintenance
    Registers, depreciation, maintenance schedules and downtime.
    CRM
    CRM and sales
    Leads, quotations, contracts, invoicing and collections.
    QMS
    Quality and compliance
    Inspections, non-conformance, procedures and an audit trail on every record.
    BI
    Dashboards and reporting
    Role-based KPIs, report builder and scheduled board packs.
    Products

    Two products for the institutions Africa runs on.

    Each product is ERPNext with one operation's workflows, master data, reports and controls already in place, paired with a self-service app for the people outside the office.

    Human capitalLive

    HCMOS™ + ESS

    Human Capital Management Operating System + Employee Self-Service

    Multi-site workforce, camp rosters, GPS clock-in, leave, grievances and statutory payroll, with a mobile self-service app for staff in the field. In production at a mining and civils contractor.

    Explore HCMOS™ + ESS
    Logistics and tradeAvailable

    ICDOS™ + ASS

    Inland Container Depot Operating System + Agent Self-Service

    Depot operations from gate-in to gate-out: storage and handling billing, revenue assurance and TRA VFD e-invoicing, with a self-service portal for clearing and shipping agents.

    Explore ICDOS™ + ASS
    In every product PAYENSSFWCFSDLTRA VFDTZS + multi-currencyKiswahili UI
    Deployment

    Run it where your policy says it must run.

    Same platform, three hosting models. Move between them later without re-implementing: the data and configuration are yours.

    Recommended

    Frappe Cloud

    Managed hosting from the makers of ERPNext, with automated backups, upgrades and monitoring. Typically live in weeks, with no server team required.

    For regulated data

    Private cloud in Tanzania

    A dedicated instance in an in-country data centre, operated by RailGrid under an SLA and designed for the data-residency rules of public and financial institutions.

    For remote sites

    On-premise

    Installed on your own servers at a mine, depot or head office where connectivity is unreliable. Same software, full source access, no lock-in.

    Client story · Mining

    A Tanzanian mining and civils contractor replaced spreadsheets and disconnected HR tools with one auditable system.

    Employees, attendance, leave, performance, training, grievances and approvals across mine sites, camps and head office now run on RailGrid HCMOS™, with GPS-verified clock-in, shift rosters and RailGrid ESS for staff in the field. Statutory payroll and the Exact posting follow as the next phase.

    Read the client story

    Client name withheld under NDA. Reference available on request, subject to client consent.

    1,000+employees on the system
    Multi-sitemine sites, camps and head office
    Liveattendance, leave and rosters in production
    GPSgeofenced clock-in from every site
    How we deliver
    1. No operational event without traceability.
    2. No financial entry without source intent.
    3. No override without an audit record.

    1. Implementation

      Process mapping, configuration, approval design and a controlled cut-over, phased by site or function.

    2. Migration and integration

      From spreadsheets, Exact, Sage, Tally or legacy HR systems. Reconciled opening balances, not just imported rows.

    3. Capacity building

      Role-based training and an internal ERP champion programme, so your team can govern and extend the system.

    4. Managed support

      Helpdesk, statutory updates, version upgrades and monthly health reviews under a service-level agreement.

    See it in your operation.

    A focused executive walkthrough on workforce, finance, depot or warehouse governance, configured around your environment rather than a generic demo.

    Book a walkthrough

    Emailinfo@railgrid.co.tz

    Phone+255 795 300 400

    OfficeDar es Salaam, Tanzania