HCMOS™ Human Capital Management Operating System
Core for the institution. Self‑service for the workforce. One audited system across every site and every shift – from attendance at the gate to the payroll posting.
One system. The full employee lifecycle.
Every module is standard ERPNext HR and Payroll, configured for multi‑site operations and Tanzanian statutory rules.
Lifecycle management
Onboarding, transfers, role changes and exits – every employee event captured once, with full audit trail and document checklist.
Attendance & leave
Biometric and geofenced attendance, shift rosters for camps and sites, leave entitlements and approval chains feeding straight into payroll.
Payroll & statutory
PAYE, NSSF, WCF, SDL, HESLB and loan deductions; payslips, bank files and the monthly returns – posted to your finance system or run in ERPNext accounting.
Performance & appraisals
Objective tracking, structured appraisal cycles and competency‑based reviews tied to training and progression.
Training & compliance
Training records, certification expiry tracking and enforcement of the licences and inductions a site requires before someone works.
Grievances & governance
Grievance cases with escalation and case tracking, role‑based access, override audit logs and segregation of duties across HR functions.
The institution's HR system, in every employee's pocket.
Employee self‑service on Android and iOS, built on the ERPNext mobile experience. Staff in the field do their own HR admin; HR stops re‑keying.
- Digital payslips with download history.
- Real‑time leave balances and applications.
- Geofenced attendance check‑in from the field.
- Document submission and acknowledgement.
- Grievance escalation with case tracking.
- Profile and statutory record updates, approved by HR.
Built with Taifa Mining & Civils.
The HCMOS™ edition was shaped in a live mining operation with sites, camps and a head office – not in a demo environment.
Workforce overview
KPI scorecard by site: headcount, attendance, leave, turnover, certification compliance.
Exact integration
Payroll journals posted to Exact each cycle, with the audit trail back to every employee record.
Data migration
Historical records migrated from spreadsheets and reconciled before go‑live.
Security & settings
Role‑based access by site and function; organisation structure maintained in one place.
See HCMOS™ with your own org chart.
Bring your sites, shift patterns and last payroll; we will show you the same month run end‑to‑end in the system.