Everything an institution runs on, in one audited system.
RailGrid implements ERPNext – the open‑source ERP used by tens of thousands of organisations worldwide – and localises it for how Tanzanian and East African institutions actually operate. One ledger, one approval engine, one audit trail across every function.
Ten modules. One data model.
Switch on what you need now and add the rest later without migration – every module writes to the same ledger and reads the same master data.
Accounting & Finance
Chart of accounts, general ledger, receivables and payables, bank reconciliation, budgets with commitment control, cost centres and dimensions, multi‑company consolidation, multi‑currency with revaluation, fixed‑asset depreciation, deferred revenue and IFRS‑ready financial statements.
HR & Payroll
Employee lifecycle from onboarding to exit, org structure and establishment control, biometric and geofenced attendance, shift and roster management, leave policies and approvals, appraisals and objectives, training and certification tracking, grievances, and payroll with PAYE, NSSF, WCF, SDL and loan deductions. Employee self‑service on mobile.
Inventory & Warehouse
Multi‑warehouse stock with bin, batch and serial tracking, valuation methods, ASN‑driven receiving, putaway, pick lists, packing and dispatch, stock transfers and reconciliation, cycle counts with variance investigation, and landed‑cost accounting.
Procurement
Material requests, supplier quotations and comparison, purchase orders with approval chains, supplier scorecards, contracts and blanket orders, three‑way matching of order, receipt and invoice, and procurement dashboards for oversight.
Manufacturing
Multi‑level bills of material, production planning, work orders and job cards, capacity planning, subcontracting, scrap and by‑product accounting, and actual‑versus‑standard costing.
Projects
Projects and tasks, timesheets, milestones, project costing against budget, billing by milestone or time, and profitability reporting – linked to procurement, payroll and the ledger.
Assets & Maintenance
Asset register with location and custodian, capitalisation from purchase, depreciation schedules, preventive maintenance calendars, breakdown logs and repair costs, transfers and disposals.
CRM & Sales
Leads and opportunities, quotations and contracts, sales orders, invoicing and collections, customer credit control, and a customer portal for statements and documents.
Quality & Compliance
Quality inspections at receipt and dispatch, non‑conformance and corrective action, procedures and reviews, and a system‑wide audit trail on every document, version and override.
Dashboards & Reporting
Role‑based dashboards, a no‑code report builder, scheduled board packs by email, and open APIs for BI tools where a deeper analytics layer is required.
Compliance built in, not bolted on.
Statutory rules are configured and maintained by RailGrid as regulations change, so the system stays compliant without a project each time the rates move.
Payroll statutory
PAYE bands, NSSF employee and employer contributions, WCF, SDL, HESLB loan deductions, and the monthly and annual returns in the formats the authorities accept.
Tax & invoicing
VAT configuration, TRA VFD/EFD electronic fiscal invoicing, withholding tax, and TIN capture on customers and suppliers.
Currency & language
Tanzanian Shilling as base currency with USD and other currencies, exchange‑rate revaluation, and a Kiswahili user interface for staff who need it.
Public‑sector controls
Budget commitment control, approval hierarchies matching delegated authority, and audit trails that satisfy oversight and internal audit requirements.
Regional operations
Multi‑company and multi‑currency structures for groups operating across Kenya, Uganda, Rwanda, Zambia, the DRC and the Gulf.
Integrations
Exact, Sage and Tally for finance, biometric attendance devices, mobile‑money and bank feeds, and any system with an API – ERPNext exposes REST endpoints on every record.
Security by design. Governance embedded.
The controls the current RailGrid doctrine demands are native to the platform, and enforced the same way in every module.
- Role‑based access control down to field level, with segregation of duties across functions.
- Immutable audit log of every create, change, submit, cancel and override, with user, time and before/after values.
- Document workflows with approval chains that match delegated authority – no action without a recorded approver.
- Two‑factor authentication, session controls, password policy and login audit.
- Encrypted backups, point‑in‑time restore and tested disaster‑recovery procedures.
- Open standards and full source access: no vendor lock‑in, and an independent audit can inspect exactly what the system does.
Map the platform to your operation.
Bring your process pain points to a working session and see the exact module, workflow and report that answers each one.